Coordinating and Planning Committee
Mandate
The Coordinating and Planning Committee shall coordinate legislative functions within the Faculty, including all matters being forwarded to Council for its approval. The committee provides faculty oversight, intervention and vetting for items brought forward by dean, committees and others the before discussion items and/or motionable items are brought to the upcoming Faculty Council Meeting. The Coordinating and Planning Committee shall be empowered by Council to act on its behalf during the summer. The Coordinating and Planning Committee has primary responsibility to develop, with collegial input, a strategic Faculty Academic Plan.
At the commencement of every academic year, the C&P Chair shall be responsible for calling a Governance Orientation Meeting for all Committee Chairs and Vice Chairs in order to discuss the Faculty’s governance structure. Discussion shall include the following: Council processes, procedures and structures; committee mandates, memberships and quorum; potential conflicts of interest; issues of confidentiality (especially as related to adjudicative committees); role of students; the reporting lines of standing sub-‐committees, ad hoc and/or working committees; as well as, the potential for special interest working and advisory groups to come together, albeit outside the formal governance structure
Committee Membership
Voting
- 1Chair of Council (Chair of C&P)
- 2 Chair of Committee on Undergraduate Admissions, Awards and Academic Standards*
- 3 Chair of Committee on Curriculum, Teaching and Learning*
- 4 Tenure stream faculty
- 5 Tenure stream faculty
- 6 Student member of FESA Executive ‐ normally FESA President (undergraduate)
- 7 Student member of YGSE Executive (graduate)
*or Committee member designate
Non-Voting Ex-‐officio
- Dean of Education
- Executive Officer
- Associate Dean, Academic Programs
- Associate Dean, Research and Community
- Graduate Program Director
- Undergraduate Program Director
- Director, Professional Learning
- Director, Information Technology
- Education’s Senate APPRC member (if an Education member exists)
Recording Secretary (Non-‐voting)
- Director of Academic Affairs and Operations
Committee on Curriculum, Teaching and Learning (CCTL)
Mandate
The Committee on Curriculum, Teaching and Learning shall review and report to Council on the academic implications of curriculum for undergraduate programs. It shall make recommendations to Council regarding curriculum, both academic and practicum. It shall receive, review, and assess proposals for new or changed courses and programs and make recommendations to Council for submission of these to Senate when appropriate. It will also act as a Quality Assurance agent for courses and support the submission of applications for accreditation and/or re‐accreditation of programs to the Ontario College of Teachers (OCT), Senate and other regulatory bodies. The Committee shall foster, support and promote teaching and learning through the promotion of innovative pedagogies and methods of instruction that include,but are not limited to,the promotion of technological innovations, shifts and ongoing needs of faculty and students; and, encourage and facilitate relationships between teaching and research. The Committee will also support and arrange relevant professional development for faculty members in Faculty of Education programs. The Committee shall have the power to invite experts when specific knowledge is required.
Membership
Voting
- 5 full-time faculty members (at least three must be from the tenure stream) - One of these members will Chair
- 1 contract faculty member (i.e., current CUPE 2 member)
- 1undergraduate student
Non-voting Ex‐officio
- Associate Dean, Academic Programs
- Undergraduate Program Director
- Practicum Coordinator
- Education Liaison Librarian
- Director of Academic Affairs and Operations (CPM)
- Information Technology Services Director (CPM)
Recording Secretary (non-‐voting)
- Administrative Coordinator, Office of the Dean (CPM)
Committee on Undergraduate Admissions, Awards and Academic Standards (CUAAAS)
Mandate
The Committee on Undergraduate Admissions, Academic Standards shall develop, oversee and implement policy regarding the Faculty’s academic standards including admissions standards, policies and procedures and will, through sub-‐groups, oversee the implementation of the procedures. The Committee shall be responsible for liaison and student recruitment and shall decide upon student awards, scholarships and book prizes.The Committee shall hear the petitions of individual students against academic regulations, and adjudicate cases of academic dishonesty prosecuted through the Dean’s Office. For these purposes, it will be divided into two panels each consisting of three faculty members and one student member. In the event of an appeal against an initial petition decision, the panel not making the original determination shall hear the appeal.
Membership
Voting
- 8 full-time faculty members (at least three must be from the tenure-‐stream) - One of these members will Chair
- 2 undergraduate students
Non-voting Ex-‐officio
- Undergraduate Program Director
- Director, Academic Affairs and Operations
Recording Secretary (non‐voting)
- Manager, Recruitment, Admissions and Student Services (CPM)
Note: The Committee will continue to meet, as required, over the summer. For purposes of discussing Petitions and/or hearing Appeals, the Committee will be divided into two panels, each with 3 full-‐time faculty members (of which one is from the tenure stream) and 1 student. If a Petition moves to the Appeal level, each Panel must be comprised of different voting members.
Regarding potential summer meetings
The Committee will continue to meet as necessary over the summer. If required, alternate members will be named to the Committees to enable them to achieve quorum during the summer months. FESA will also be allowed to name summer replacements for student representatives. All alternate members are to be approved by the Coordinating and Planning Committee under Summer Authority.
Research and Awards Committee (RAC)
Mandate
The Research and Awards Committee shall:
- Provide advice and feedback to the Associate Dean, Research and Community on the relationship between implementation of the Faculty of Education and university-‐wide strategic research activities.
- Support and monitor the collegial implementation process of the Faculty of Education’s strategic research plan(e.g., the annual research celebration) and report annually to Faculty Council.
- Facilitate connections and communications between Research Committees and other research bodies of the university including Senate committee(s) that have research planning and policy functions.
- Promote and make recommendations on:the Faculty of Education’s Minor Research Grant program; the YUFA research release program;distinguished awards and other teaching, research and honorary awards.*
- Support the coordination of nominations of faculty members for Faculty-‐wide, university-‐wide and outside awards and recognition
* Examples include: National CASE Professor of the Year; Provincial OCUFA Teaching Awards; Canada Research Chairs; University-‐wide teaching awards (e.g., FGS and SCOTL); and, 3M Teaching Award, etc.
Membership
Voting
- Associate Dean, Research and Community (Chair of Committee)
- 3 tenure stream faculty members (2 year seats)
- 1 graduate student (1 year seat)
Non‐voting Ex-officio
- Graduate Program Director, Faculty of Education Recording Secretary(non-voting)
- Research Officer (YUSA)
Tenure and Promotions Adjudicating Committee (TPAC)
NOTE: Tenure and Promotions Adjudicating Committee is a sub‐committee of the Senate T&P Review Committee (which in turn approves its mandate, guidelines and membership).
Mandate
Adjudicative, works with File Preparation Committees, terms of reference are within separate documents (i.e., both Faculty‐based and University‐based guidelines)
Membership
Voting (2 year seats for all faculty members)
- 8 tenured faculty members (at least two must be at the rank of “full professor” - One of these members will Chair
- 1 graduate student (1 year seat)
- 1 undergraduate student (1 year seat)
Non-voting Ex-‐officio
- None
Recording Secretary (non‐voting)
- Manager, Office of the Dean
Tenure Stream Appointments Committee (TSAC)
Mandate
adjudicative
The Tenure Stream Appointments Committee is a collegial body that makes recommendations to the Dean on the appointment of candidates to tenure stream positions, subject to Article 12 of the YUFA Collective Agreement.
Process
The committee shall be responsible for the following:
a) Advertising and distribution of notices for the positions which have been decided on by Faculty Council;
b) Review of all applications;
c) Short‐listing of qualified candidates;
d) Soliciting references and any other information deemed appropriate;
e) Soliciting input from the faculty;
f) Arranging on-campus interviews which allow for the participation of faculty and students; and,g)Recommendation (to the Dean) of candidates for appointment.
The Dean has the responsibility for the oversight of the process by which new faculty are hired,particularly to ensure that within the provisions of the collective agreement, appropriate mechanisms are in place to locate and employ faculty of the highest quality. Committee recommendations for appointment are made directly to the Dean of Education who, as outlined in and subject to Article 12.19 (c) (i) of the YUFA agreement, can in exceptional circumstances decline to recommend to the President for appointment the individual recommended by the committee.
Membership
Voting
- 6 full-time faculty* members (at least one member must be tenured* with a maximum of one secondee - One of these members will Chair
- 1 undergraduate student
- 1 graduate student
Non-voting Ex-officio
- None
Recording Secretary (non‐voting)
- Manager, Office of the Dean (CPM)
*one tenured faculty member will be the Faculty's Affirmative Action Representative
Secondee Appointments Committee (SAC)
Mandate
Adjudicative
The Seconded Faculty Appointments Committee makes recommendations to the Dean on the selection of secondees from School Boards. The Associate Dean, Academic Programs, in consultation with the Dean and practicum/program coordinators, identifies secondment needs for the upcoming academic year. Once the Dean approves the Associate Dean’s proposed positions, the Committee meets to create position descriptors and to put out the call to school boards and participates in the selection process.
Process
The committee shall be responsible for the following:
a) Advertising and distribution of notices to school boards;
b) Review of all applications;
c) Short‐listing of qualified applicants;
d) Arranging on-campus interviews which allow for the participation of faculty and students; and,
e) Recommendation (to the Dean) of secondees for appointment to particular vacancies
The Dean has the responsibility for the oversight of the process by which new faculty are hired. The Dean can, in exceptional circumstances, decline to recommend to the President for appointment the individual recommended by the committee.
Membership
Voting
- Associate Dean, Academic Programs (Chair of Committee)
- 4 full-‐time faculty members (at least 1 must be tenure‐stream)
- 1 undergraduate student
Non-voting Ex‐officio
- Practicum Coordinator
- Undergraduate Program Director
Recording Secretary (non‐voting)
- Undergraduate Program Assistant (YUSA)
Ethics Review Committee (ERC)
Mandate
This committee completes Ethics Reviews for graduate students who are completing Major Research Papers (MRPs)and proposals from faculty members for course‐based research projects in the Undergraduate, Graduate, Deaf and Hard-of-Hearing Teacher Education and professional learning programs.
Membership
Voting members
- Associate Dean, Research and Community (Chair)
- 2 tenure-stream faculty members
- 1 member of the Graduate Program Executive
Ex-officio members
- Graduate Program Director
Recording Secretary
- Graduate Program Assistant (YUSA)
University-wide Committees
Faculty members are also asked to represent the Faculty of Education on various university-wide governance committees as a part of their service. These positions currently include:
Faculty Senators
- Dean
- 4 tenure‐stream faculty
- 2 undergraduate students
Senate Executive
- 1 tenure‐stream faculty
Executive Sub-Committee on Honorary Degrees and Ceremonials
- 1 tenure‐stream faculty
Academic Policy, Planning and Research Committee (APPRC)
- 1 tenure-stream faculty
Senate Tenure and Promotions Review Committee (T&P)
- 1 tenure‐stream faculty
Senate Student Appeals Committee (SAC)
- 2 tenure-stream faculty
Human Participants Review Committee (HPRC)
- 1 tenure‐stream faculty
Major Awards Advisory Committee
- 1 tenure‐stream faculty
President's Sustainability Council (PSC)
- 1 tenure‐stream faculty
York University Safety Council (CSC)
- 1 tenure‐stream faculty
